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Financial Aid Policies & Unusual Circumstances

Purchasing Your Textbooks

Most financial aid offers are based on financial need. Need is the calculation subtracting the Cost of Attendance (COA) from the Student Aid Index (SAI) and from other Financial Assistance (OFA). SAI is determined by the Department of Education (DOE). Once students complete a FAFSA, the DOE provides their SAI average by email or submission summary.

Textbook Allowance

Students who have satisfied all requirements may request a Textbook Allowance Form. If eligible, completing this form allows students to purchase textbooks at the UCC Hawk Shop Bookstore before the aid offering process. Charges for textbooks and required supplies are deducted from the current term financial aid offer. Please contact the Financial Aid Office or the UCC Hawk Shop Bookstore if you have any questions. (Automotive and Welding program students have special allowances and should visit the Financial Aid Office or speak with their instructor for more information).

Consortium Classes

  • All classes through UCC will be included when reviewing satisfactory academic progress.
  • For students aided under a consortium agreement with another college will have their consortium classes be included during a satisfactory academic progress review by the financial aid processing institute. Click to view the Consortium Agreement details and form.

Return To Title IV (R2T4)

Students, who receive federal financial aid and then withdraw from ALL classes, receive ALL “F’s”, or any combination of both, during a term may have to repay some or all the federal funds they received. Review UCC’s Return of Title IV Policy.

Student aid recipients who are considering withdrawal from a class or all classes are strongly encouraged to contact the Financial Aid Office for complete information.

Special Circumstances

If the FAFSA doesn’t reflect significant facts or changes in your financial situation (such as a loss of income), submit a Special Circumstance form to the UCC Financial Aid Office. Click to view the Special Circumstance form.

Satisfactory Academic Progress (SAP)

General Information

Per the Higher Education Act of 1965, as amended, Umpqua Community College (UCC) established Satisfactory Academic Progress policies. These policies apply to all students who apply for and receive Federal Financial aid. Click to review the full Satisfactory Academic Progress policy.
  • Minimum satisfactory academic progress standards include:
  • Register for and complete credits required for an eligible program of study
  • Maintain a cumulative Grade Point Average (GPA) of at least 2.0
  • Maintain an acceptable PACE calculation toward your degree or certificate completion of 67% or higher • Complete degree or certificate requirements within 150% of the published credits required for degree or certificate completion, also referred to as Maximum Attempted Credits.
Note: Failure to meet these requirements will result in suspension of eligibility for student aid funds and/or repayment of funds received. Current and previous coursework earned at any college will be reviewed for compliance with the standards put forth in this policy. Transcripts submitted to the Admissions Office at UCC will be evaluated for SAP purposes.

General Requirements

Students receiving financial aid must be enrolled in an eligible program. An eligible program is defined as:

  • A certificate program that prepares a student for gainful employment in a recognized occupation, or
  • An associate degree (AS or AAS), or
  • A two-year academic transfer program that is acceptable for full credit toward a bachelor’s degree. (AAOT, AAT or AST)